Trading ERP: how to make the right choice?

Agricultural products, household appliances, international or national buildings… Trading is an activity as complex as it is varied. Companies do not all have the same needs and that is why there is not a single ERP for trading but several adapted solutions.


A true resource planner, the ERP is a particularly useful software for professionals since it allows both to manage orders, to ensure the traceability of purchases but also to optimize logistics and the relationship with suppliers.


Are you now convinced by the usefulness of a trading ERP within your company, but you don't know how to choose the solution that will perfectly match your needs?


Discover in this article the criteria that will allow you to select the one you need.


Choosing a Trading ERP Based on Business Needs

Trading ERP helps companies improve their competitiveness in a particularly competitive sector. It is used in particular to optimize stocks, centralize accounting, manage price lists very precisely according to targets or even manage distribution channels. In short, it covers a wide perimeter and meets all the needs of professionals.


Before making your choice on this or that ERP, it is necessary to ask yourself a few questions. Indeed, adopting an ERP necessarily requires investment (integration and post-integration) and time (training of teams, time for operational familiarization, etc.). It is therefore important to think about it carefully beforehand, to consult your employees and to identify the real needs of your organization.


Define the functionalities essential to your trading activity

When looking for a scalable ERP solution, there are four dimensions to consider.


Knowing the type of use of the ERP, the characteristics and contractual commitments of the platform, the number of users and of course the functional scope will help you determine whether or not the system will be scalable enough to meet future growth needs. of your company.


  • Do you trade internationally? If so, you need at least multi-currency management and a customs declaration tool.
  • Do you store your products? A warehouse management system can be a plus.
  • Is your activity carried out entirely or partially in BtoB? Flexible commercial management for tariffs seems essential.
  • To facilitate the administration of sales, purchases, you will need a module to automate these tasks and track billing.
  • Setting up a customer extranet also makes it easier to administer sales.
  • To optimize double entries, the accounting integrated into the ERP is a real time saver.
  • Do you sell or want to sell online? Make sure that the solution offers connectors with the most common marketplaces or e-commerce CMS.
  • Do you have resellers or want to offer your products on several web platforms? Opt for a PIM (Product information management) to control all the data relating to your products.
  • Do you want to offer personalized offers to your customers and prospects? An integrated CRM can be a good solution to facilitate prospecting and loyalty.
  • Finally, the reporting and Business Intelligence functionalities can allow you to manage the performance of your company and improve its profitability.


The criteria for choosing the right trading ERP

Once the functionalities of the ERP have been clearly identified, it is time to decide between the different solutions available to you. What criteria will tip the balance in favor of one or the other?


To make your choice, you must consider several elements such as:


  • Your budget
  • The ERP model, SaaS or on premise
  • Multi-tenant vs single-tenant
  • The proximity of the supplier and the quality of technical support
  • The need or not for specific developments for your activity and the cost inherent in them


1. The flexibility of evolution of the ERP

ERP is a solution that works with you, and that adapts to your current needs, in particular thanks to the development of new modules. Archipelia, for example, uses the agile method to quickly implement tailor-made solutions. The addition of optional modules is therefore done gradually, so that they are better integrated by employees. You are also sure to get features that are perfectly suited to the specific activity of your company.


2. SaaS or On-premise mode

A SaaS solution is accessible via a website or an application hosted on a cloud. This solution makes it possible to make the ERP accessible anywhere and to benefit from a dedicated support service. As for the on-premise ERP, it is hosted by the company, either on a dedicated cloud or on its own servers. Unlike SaaS software, it can operate in a closed circuit and allows greater control over performance.


Archipelia is a 100% SaaS solution hosted on a French data center. A real plus at a time when digital sovereignty is the subject of debate!


3. The ability to customize your solution

Finally, some ERPs, such as Archipelia, offer to completely individualize the use of the solution and create a unique user experience. It is, for example, possible to create customized automated workflows as well as different customizable menus according to profiles.


Archipelia: the SaaS ERP solution that evolves with your growth.

In short, Archipelia offers a solution dedicated to trading companies: an ERP in SaaS mode, multi-tenant, whose data is hosted entirely in France. At a time when innovation is accelerating, you immediately benefit from the latest high-performance technologies and useful functionalities for your specific activity. To be advised and supported in the implementation of your trading ERP project, request a demo!